Implications of Tax on a Virtual Christmas Party
There has never been a year like 2020 nor have we seen the time of festivals or Christmas like this time. It’s hard to grasp that the global pandemic has restrained the usual traditional practices like staff parties and team lunches. Challenges such as a continuous state of uncertainty, social distancing, and the lockdown have made it hard for businesses to reward their employees with an annual Tax on Christmas party or any other event. The tax uncertainties around alternatives such as virtual parties or gift boxes have left employers confused and wary.
Allowable Expenses of Annual Events
Prior to COVID 19 businesses usually held Christmas events without the fear of incurring a taxable benefit; as HMRC confirmed that such once-a-year events were exempt depending on few conditions. To qualify it as a tax-free benefit to employees.
- The event held must be for all the employees and not for just the directors.
- The total cost incurred at such events is no more than £150 per person (including VAT).
- If you have hosted more than one event in a year and the collective costs do not exceed the £150 threshold.
- The allowable threshold has covered all the costs incurred, including the provision of food, drinks, overnight accommodation (if applicable), and transportation
It is notable that exceeding the allowable limit with just £1 will be considered by HMRC; the costs incurred on the events will be a taxable expense. Moreover, you will also no longer be able to reclaim input VAT incurred on the costs. Even though the legislation did not mention the compulsion of in-person attendance; HMRC continuously insisted that virtual parties did not meet the requirements to be exempted as an allowable expense. However, just recently, HMRC announced that the virtual parties, if within the cost limit, do meet the exemption.
In light of this, many businesses are looking for an alternative way to reward their staff members. It can be like virtual Christmas parties, DIY food baskets, or gift vouchers to their staff.
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The tax implications on the gifts to employees depend on their nature and have always been exempted from tax implications. A gift will not be considered a tax free trivial benefit and will only be subjected to tax and national insurance if:
- It is cash like a Christmas bonus or a cash voucher.
- It is provided in recognition of any services that the receiver provided during employment.
- The gift is provided in relation to any contractual agreement.
- Most importantly, if the gift provided exceeds the cost limit of £50 (VAT included).
- If the buyer of the gift claims a cash reimbursement through expenses in case they don’t have a company credit card.
Businesses cannot claim any furlough pay for their employees on holidays between the shutdown period. The only condition the furlough scheme may apply to your business is if the employee holidays had begun before the Christmas shutdown and extended after it. However, the recent addition to the exemptions has kept the holiday spirits up for this year as well, albeit the stress and apprehension.
Jibran Qureshi FCCA is the Managing Director of Clear House Accountants, and has over 10 years of experience in practice and across multiple industries. Jibran’s educational background includes a Master’s in Financial Strategy from Oxford University and an Executive MBA from Hult International Business School. His experience in Financial Strategy, Tax Planning, Operational Consultancy and Performance Reporting guide his cognizant approach to leading Clear House and its clients to the future. It was this dexterity that led him to be Enterprise Nation’s Top 50 Advisors.
Jibran is fueled by his passion for helping businesses. He unequivocally believes that as business advisors and accountants for our clients, it is our responsibility to work with them as business partners. As specialists, it is our duty to help our clients navigate through the complexities of constant change and the implications that come with it.
Over the past decade, innovative disruptions have changed the way businesses work, everything from cloud software, innovative business models, to AI and machine learning, have impacted how businesses operate, grow, and expand.
Jibran recognized the need to manage these disruptions sustainably, early on and shaped Clear House Accountants to not just be compliance specialists, but advisors who help build complex ecosystems around cloud accounting software, provide advice on funding support, help manage innovative tax schemes, set up and implement complex strategic plans, and much more. So, his clients can thrive, not just survive.
Jibran developed his prime role as the Managing Director to build Clear House’s capabilities so it can add value for their clients. He is of firm belief that this can be done through consistent high-level training, building the right tools, and creating roadmaps to help businesses cope with prospective disruptions. He envisages that every client that comes on board, is provided maximum value through onboarding, ongoing services and the right mix of tools to help them become the best in the world.