23 Jul
Brief Guide to Capital Allowances
Overview of capital allowances in the United Kingdom
When you spend money on something from which probable economic benefit will flow over the long term, you can claim these expenses against your taxable profit using capital allowances instead of claiming the cost directly. These expenses are also called capital expenditure. The process of identifying capital expenses can get complicated as there is no hard and fast rule, there are brief guides, toolkits, and resources available to help, but there are also other options which might help such as hiring a tax accountant, accountant, or a chartered accountant.
Capital allowances can be claimed on assets that are purchased for business purposes. These may include:
- Equipment
- Business vehicles (Cars, Trucks, etc)
- Machinery
A portion or all of the value of items can be subject to deductions from your profit before you pay your taxes.
What can capital allowances be claimed on?
In its simplest, you can claim allowances on capital assets purchased which will generate probable economic value. If you have spent money on purchasing a capital asset and/or performed commercial property renovation, you can claim capital allowances. Generally, capital assets purchased in business are mostly plant and machinery, items not included in these are:
- Assets that you lease instead of own
- Things such as buildings and part of these buildings such as doors, gates, etc
- Structural Items such as roads, docks, bridges, etc
- Capital items only used for entertainment such as Yachts or Pinball machines
Items considered as plant and machinery include:
- Items used in business
- Parts of business considered fundamental
- Certain fixtures, e.g kitchen
What is the procedure?
Capital allowances can be complicated and with a large amount of complex data and resources out there, it is advisable for you to use our capital allowance accounting service which works as follows:
The process has to pass through 4 different stages:
Stage 1 (Verification):
The expert guidance provided by our in-house accountants helps in identifying whether our client has purchased an asset or spent money on improving a commercial property. It is very important to determine if the client can benefit from any capital allowance and how are they liable to benefit from it before the claim is forwarded for further process.
As your trusted accountants our primary responsibility is to guide and assist you to ensure that you are a compliant taxpayer, as further processing of the claim highly depends upon it.
After successfully passing through different stages of verification, the legitimacy of the claim will be declared by our tax accountants.
Stage 2 (Calculation):
The process of calculating the claim begins soon after the claim is declared legit. Our team of personal tax accountants will then take note of the asset or the integral parts of the asset and conduct a thorough assessment of each item.
Based on the assessment, our accountants will then differentiate between the items and the type of claims these items are eligible for. A sound approach is required to prepare a full and accurate claim, developing this approach requires the expertise of professionals from multiple disciplines such as asset accountants, business accountants, and tax accountants.
The real challenge is estimating the method and type of allowances to claim such as first-year allowance, annual investment allowance, written down allowance, etc., whilst ensuring that the conditions that apply to every claim that is submitted, do not deviate from the legislation.
Stage 3 (Forwarding):
Before your claim is forwarded to HMRC through your tax return, your claim is attached to your tax profile and amendments are made on your tax returns by our accounting firm. Our accountants then contact the HM Revenue & customs to continue the process further.
Stage 4 (Reporting):
At the final stage, we will present a report to HM Revenue & Customs which is going to present the methods through which calculations have been completed, with the copies of amended tax returns (if any) attached with it. We will also include an invoice of the services you were provided by our accounting firm in the tax return.
However, you might be charged a certain percentage of your secured claim, if the experts find it as an unclaimed capital allowance. You might not find it troubling as the refunded taxes are enough to pay the charges. If they aren’t enough, your claim will be processed back to the first stage where re-verification will come into action.
Our accountants have taken and worked for almost every type of claim.
Can you claim capital allowances if you are renting a property?
To clear any misconception, claims can be made on rented property and not just on a property that is owned.
Important amendments in the clauses:
Legislation has introduced several changes in the clauses related to capital allowances in recent years. Following are the amendments:
- Special rate pool of plant and machinery on claiming writing down allowances has been reduced from 8% to 6%.
- Enhanced capital allowance (ECA) will be eradicated by 2020, this allowance could previously be claimed entirely through the first-year allowance on the plant and machinery which is considered as energy-efficient and environmentally friendly. It is expected that clients can claim for ECA till 2021.
- The first year allowance on the capital purchased has increased from £200,000 to £100,0000 for two years, effective from January 2019. The Increase might be the result of the eradication of enhanced capital allowance (ECA) and the reduction in integral features allowance. To ensure a timely review of the property expenditures, the two-year time frame is enough.
- Structural Buildings allowance helps in minimizing the cost of constructing a new building that is going to be used for commercial purposes and is available to compensate for the expenditures after 29th October 2019. This allowance is also applicable for renovating existing structures but is not applicable to integral features such as electrical or heating systems.
If you think you are in a position to claim any capital allowances, feel free to contact our expert in-house Tax accountants.
Clear House Accountants are expert Accountants in London. Our team of in-house tax accountants guides clients in identifying and claiming capital allowances depending on the type of asset that is purchased and the industry the client belongs to. Our tax accountants help businesses keep up with daily business activities by foreseeing the potential benefits that may result whilst claiming capital allowances on the purchase of a particular type of asset, while helping improve cash flow, saving time and money.
Author Bio
Jibran Qureshi FCCA is the Managing Director of Clear House Accountants, and has over 10+ years of experience in practice and across multiple industries. Jibran’s educational background includes a Master’s in Financial Strategy from Oxford University and an Executive MBA from Hult International Business School. His experience in Financial Strategy, Tax Planning, Operational Consultancy and Performance Reporting guide his cognizant approach to leading Clear House and its clients to the future. It was this dexterity that led him to be Enterprise Nation’s Top 50 Advisors.
Jibran is fueled by his passion for helping businesses. He unequivocally believes that as business advisors and accountants for our clients, it is our responsibility to work with them as business partners. As specialists, it is our duty to help our clients navigate through the complexities of constant change and the implications that come with it.
Over the past decade, innovative disruptions have changed the way businesses work, everything from cloud software, innovative business models, to AI and machine learning, have impacted how businesses operate, grow, and expand.
Jibran recognized the need to manage these disruptions sustainably, early on and shaped Clear House Accountants to not just be compliance specialists, but advisors who help build complex ecosystems around cloud accounting software, provide advice on funding support, help manage innovative tax schemes, set up and implement complex strategic plans, and much more. So, his clients can thrive, not just survive.
Jibran developed his prime role as the Managing Director to build Clear House’s capabilities so it can add value for their clients. He is of firm belief that this can be done through consistent high-level training, building the right tools, and creating roadmaps to help businesses cope with prospective disruptions. He envisages that every client that comes on board, is provided maximum value through onboarding, ongoing services and the right mix of tools to help them become the best in the world.